Constructive Feedback Formulation

Help me give effective constructive feedback.

Situation:

• Who: [person's role, relationship to you, context about them]
• What happened: [specific behavior or outcome - be factual, not judgmental]
• When: [recent event or pattern over time]

Impact:

• Effect on work: [how it affected results, team, project]
• Effect on relationships: [how it affected collaboration, morale]

Desired outcome:

• What should happen instead: [specific behavior change you want]
• Why it matters: [benefit to them, team, project]

Context to consider:

• [any extenuating circumstances, their perspective, pressures they face]
• Our relationship dynamic: [manager/peer/mentee - affects approach]

What I need:

1. Feedback framing (how to open the conversation)
2. Specific examples to use (concrete instances, not generalizations)
3. Language that avoids defensiveness (constructive phrasing)
4. Action-oriented suggestions (what they can do differently)
5. Follow-up plan (how to support improvement and check progress)

Tone: [direct but supportive/gentle/matter-of-fact - what fits the situation]

Success criteria: They understand the issue, feel motivated to improve, and our relationship remains positive.